OCTET

Oberlin Center for Technologically Enhanced Teaching

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Creating a Podcast assignment

Tools for creating podcasts (audio files)

Some suggestions for those interested in creating a ‘podcast’ (audio) assignment for their students. 

Have students create a script (double-spaced, 1 page is about 1 minute)

Easiest tool to use is either Audacity (free download / Garage Band (comes on all Macs). Here are some useful tutorials for using these tools. 

Audacity Podcast Tutorial

Garageband Podcast Tutorial

If your students need any assistance with the assignment, have them contact our media consultants at ocmc@oberlin.edu.  They have drop-in hours Sunday through Thursday from 7-10pm.  The are colocated with the Writing Associates in the back of the first floor of Mudd. Also, if students want to experiment with higher quality audio, A/V has two USB mics that would be ideal. A/V is located on the 4th floor of Mudd.
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Submitting and grading the assignment

The best way to have students submit the podcast and script is through Blackboard Journal.  The beauty of this mechanism is that you can quickly go through each one AND the submissions can be made available to the students after everyone has turned in their assignments by simply editing 1 journal setting.

Get into journal settings:

 

Check the appropriate box so that students can see each other’s work: 

 

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Accounting for extra credit in the Blackboard grade center

A very useful video explaining how to add extra credit to a final grade or exclusively to a set of assignments, and have that update the grade a student sees in the Blackboard grade center.

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Photoshop, Illustrator or InDesign

Now that Adobe products are available in all labs on campus and for faculty/staff use, people have been asking which product should they use. Specifically, should one use Photoshop, Illustrator or InDesign. I recently stumbled across a very easy to follow answer to this question. You can find it here: https://99designs.com/blog/tips/photoshop-vs-illustrator-vs-indesign/

Enjoy

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Blackboard at Oberlin 17-18

Blackboard provides member-only and community sites for courses and organizations at Oberlin College.

Finding Blackboard

There are links to Blackboard on multiple sites within the oberlin.edu domain. However, I’ve found that the easiest way to get to is it to simply type ‘blackboard.oberlin.edu’ into the address bar at the top of the browser.  You can also search for ‘blackboard oberlin.’

Logging inBlackboard_logo

Your ObieID and password will get you into Blackboard.  Your ObieID is your first initial, last name (max of 8 characters) e.g. jcalisto.  Using your email address e.g. jcalisto@oberlin.edu or john.calistoga@oberlin.edu as your username will not work.

Getting help

Check out the Need Help tab. Common issues are addressed there. A search box will search Blackboard and relevant postings in our site for the answer to your question.  You can also go directly to HELP on the Blackboard site. Please don’t spend too much time searching for answers. It is very likely that our office (OCTET) has already worked through the issue.  Therefore, we recommend a 10-minute rule. If you can’t get an answer in 10 minutes, call (440 775-8345) or email OCTET (bbhelp@oberlin.edu or octet@oberlin.edu). We highly recommend contacting us if you intend on using the grade center.

FIRST STEPS:

Make sure your personal information is correct

you Most information in Blackboard comes from our Student/Employee information system.  Therefore, if it is incorrect in Blackboard, it is probably incorrect in Banner, our information system. If the information you see in Blackboard is incorrect, contact the appropriate office asap. Having incorrect information in Banner can affect many systems.  Students should contact the Registrar (registrar@oberlin.edu). Faculty and Staff should contact Human Resources (human.resources@oberlin.edu).

While most information is changed via contacting the registrar or H.R., your cell phone number (needed to activate txt messages from Bb), a website URL and your personal pronouns can be adjusted directly from within Blackboard.

 

Make sure you have access to the correct courses and orgs

Faculty should see unavailable AND available course sites as well as organizations corresponding to General Faculty, division (College or Conservatory),  and department. For those that have been here more than a year, sites for any committees they are on and advisees will also be available.  Other miscellaneous organizations may also appear in the My Organizations module.

All students should see any courses made ‘available’ by the instructor AND an advisor and a Class Hub organization. Once a major/minor has been declared, the department org for that major/minor will appear.  Furthermore, when a student is ready to graduate, other organizations will appear.

Set your NOTIFICATION Preferences

Set your notifications and remind your students to do the same.  You can also have Blackboard send txt messages by first adding your cell phone number in your Personal Information settings before going to the Notification Dashboard. There are many ways to get your Personal Information.  The easiest is to click on the ‘Check Info’ option in the My Info module on the landing page (the one with your photo in it).  To get to the Notification Dashboard go to the arrow next to your name in the top right corner, click on Settings and then click on Notification Dashboard (you’ll also see a link to Personal Information in this menu area).

 

Screen Shot 2016-08-08 at 8.24.55 AM Screen Shot 2016-08-08 at 10.16.52 AM Screen Shot 2016-08-08 at 10.29.02 AM

Tabs

The interface is customizable and can be different for staff, faculty and students.  Currently, the design presents 5, or 6 tabs:

Blackboard tabs

  • Academic Hub – Announcements will show up at the top. Frequently used tools will be links in the left column. Courses will show up in the center and organizations in the right column.  Your info will show in the left column under the Tools/Quick link module.
  • Survey – this tab only appears for students when it is time for them to evaluate their course.  Faculty/Staff should always have access to this tab.
  • Courses – list of ALL courses as well as info on registering, course locations etc.
  • Community – list of various organizations and tools are collated here including the user directory and classroom information.
  • Content Collection (only faculty/staff) – provides access to documents, images etc. in all your courses and organizations. It also allows for the storage of ‘institutional’ documents. It acts much like a google drive.
  • Need Help? Various request forms can be found here as well as information on how to use specific features.

Don’t forget to check out the subtabs!

Screen Shot 2015-07-28 at 4.45.17 PM

Additional noteworthy functionality:

Modules in each tab can be  …

  • rearrangeddrag the module by putting the mouse in the module header and clicking and holding while moving the module.
  • added
    Click on the Add Module button in the top left margin. If you have other information you would like to have access to as a ‘module,’ contact bbhelp@oberlin.edu with your idea and we’ll see what we can do.
    Screen Shot 2015-08-17 at 11.17.27 AM

The Content Collection area (faculty/staff only) allows for easier management of documents.  The link titled ‘Content Collection’ at the top of the site will take you to a window where you can search for, modify, delete or add documents in sites in which you are a member. You can also overwrite files. This will keep the links to the file but show users the new file rather than the old file.  More info


‘Personalize’ your tabs – give them your own color scheme by clicking on the ‘Personalize Page’ option in the top right corner of the site.

Use the Mobile App. Free access to Blackboard mobile app allows the viewing of organization and course materials, the adding of discussion posts and the ability to have other interactions via a phone and/or tablet. There is a fast grader app for iOS devices that looks interesting and a separate one for students.  More info and links to apps.

Activate text messaging and txt to voice capabilities. This is related to the Notifications section but deserves additional attention. Get announcements and information about changes to your courses or orgs via txt or txt to voice messaging. While faculty and organization leaders will still be able to post announcements and send  emails, users can set up additional notification channels by modifying their notification settings.

 

Specific information for instructors of courses

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Accessing the results of your SmartEvals student evaluations of teaching (for faculty)

logoPuzzle_Web_250pxIf you go into Blackboard (http://blackboard.oberlin.edu — log in with your ObieID & password) you will see a tab titled ‘ Survey .’  On that tab is a module that will have a link titled ‘ Login to SmartEvals.’  Clicking on the link will automatically log you into SmartEvals Survey Center for this semester.

Once in SmartEvals there will be many links to click on, focus on the ‘Reports’ link at the end of the line describing your course.

SmartEvals

On the Report page for that course there will be a summary of how each question was answered by your students.  Also, note that at the top of the page is a tab titled ‘Individual Responses.’  Clicking on this tab will give you the responses given by each students — very similar to the old format.

You can PRINT RESULTS

  • In smart evals click on the graph icon at in the second last column Inline image 1
  • Click on the ‘Individual Evaluation’ tab at the top of the page Inline image 2
  • Click on the ‘Export Report to PDF’ button.
  • Repeat for other courses
  • Then look in the downloads folder on your machine for the reports.

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Sending reminder email to your students that haven’t filled out their SmartEvals evaluations (for faculty)

A. Log into Blackboard. Click on the ‘Survey’ tab.

B. Click the ‘Login to SmartEvals’ link.

C. Once you’re in the SmartEvals product, select the ‘not set’ link in the AutoEmail column.

D.  You can either email the students in ALL your course that have still not filled out the survey OR only the students who have not filled it out in a specific course.

E. Follow the 4 steps below to prepare, test and send your email. There is a mechanism in place that does not allow you to send a second email within 24 hours of the first.  This is done to prevent the ‘spamming of your students.’

 

 

 

 

 

 

 

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Outline for Academic Departmental Blackboard Training

Feb 16, 2017 1:15-2:15

Types of Sites 

  • Departmental Sites – Banner (faculty, majors, minors)
  • Committees – General Council
  • Advising Sites for faculty
  • College and Conservatory Dean
  • GF, CF, & ConF
  • OCOPE
  • A&PS (Administrative and Professional Staff)
  • Conservatory (Banner – faculty)
  • Program Review
  • Progress Toward Tenure
  • Tenure Review
  • Other sites: All students, all instructors, all faculty, conservatory students,
  • Options Creating Sites

Administrative Assistants Items to Cover

  • Departmental Sites
    • Adding / removing users
    • Automatic Enrollment vs manual enrollment
    • Communications / Announcements vs. Email
    • Creating and using groups
    • Organizing / Navigation of folders and menus
    • Changing Roles
    • Surveys / Senior Surveys

Share Ideas of streamlining procedures

 

 

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January 10, 2017 OCTET Winter Term Workshop

EdTech Workshop for Professional Staff

What? Short presentations on some of the projects that are of greatest interest around campus: Construction on campus, Library update, Athletics update, Oberlin Online, the new Learning Management System, Dean of Students presentation AND short presentations — by YOU — on what’s happening in your shop

When? Tuesday, Jan 10th, 2017  starting at  9am (or 8:30 if you’re interested in some coffee, pastriesand pre-conference conversation)

Where ? Mudd Center, Seeley G. (Main Library), Mudd 052 (basement)

Lunch will be served in Azariah, main level, Mudd (reservations are no longer being taken for lunch)

While registration is closed, if you interested in attending any of these sessions, email octet@oberlin.edu and we’ll get back to you asap with information about whether or not there is still space.

 

8:30-8:50 Coffee, Pastries
9 – 9:20 Intro – Change is in the air!
Albert Borroni
Director, OCTET
9:25 – 9:45 Construction/Update plans Steve Varelmann
College Architect
9:50 – 10:10 Lightning Round Everyone
10:15 – 10:35 Athletics/Wellness Update Natalie Winkelfoos
Delta Lodge Director, Athletics, and PE
10:40 – 11:00 Oberlin Online transition
Bill Denneen
Director Web Initiatives
11:00 – 11:15 Break
11:15 – 11:35 Resource Management Process
Mike Frandsen
Vice President for Finance & Administration
11:40 – 12:00 Dean of Students update Meredith Raimondo
VP & Dean of Students
12:00 – 12:30 Library update  Alexia Hudson-Ward
Director of Libraries
12:30 -1:00 Lunch
(reservations closed)
Azariahs
1:00 – 2:00 Hands-on Workshops

  • Photoshop workshop (Computer Lab, main floor Mudd)
  • Qualtrics workshop (Mudd 052)
  • New LMS options (Study room, main floor Mudd)

workshops are being conducted at the same time.

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Preview Your SmartEvals Course Evaluations (for faculty)

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you are able to preview your surveys.

  • Click on the “Evaluation Center” tab at the top of the page.  You will see a list of all your evaluations.

Click on Eval Center

 

  • Click on the magnifying glass icon to the left of the survey you wish to preview

How to Preview

 

  • The survey will open as if you are a student taking it.  You can go through and answer all the questions and submit (it will not record your submission from the preview)

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Current use of LMS (Blackboard)

Currently Blackboard …

serves as a portal that provides

  • interactive websites for all courses and various offices.
  • Space for HR information

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